Darren Johnston
Resume

Profile

  • Facilities Management professional with experience in operations, move coordination, security, record archival, reproduction services, Office supervision and resource allocation.
  • A highly detailed, motivated problem solver with over 8 years experience in the supervision, operation and maintenance of large corporate sites. Extremely organized team player with excellent communication skills, able to manage multiple projects in a timely, efficient manner.

Experience

Unicef Jan. 2009 - Present
Consultant
  • Contract expires on or about June 30, 2009

Macrovision Corporation Feb. 2007- Nov. 2008
Facilities Supervisor
  • Manage cleaning staff of three as well as supervise all relevant vendors.
  • Oversee the total office operation of the NYC branch of this large software developer.
  • Process, receive and set up all incoming equipment, such as fax machines, printers and copiers.
  • Keep track of contracts and negotiate renewals as necessary.
  • Created and set up a fully functioning Facilities department in this busy New York company from the ground up.
  • Bought and sourced all facilities related equipment.
  • Established new processes and practices to improve the day to day operation of the office, Such as: Mail delivery schedules, UPS delivery logs and sign in sheets for visitors.
  • Trained in First Aid/CPR and had several personnel trained as well to provide a team ready to respond to emergencies.
  • Approve and review all office and facilities related bills and expenses.
  • Do yearly/monthly budgets to keep expenses in check. Seek and review vendor services quarterly to seek cost savings.
  • Sourced a team of contractors (Lighting, HVAC, cleaners, general maintenance) to provide these services to the office. Negotiated contracts as needed.
  • Create PO’s for vendor services for payment by accounts payable department.
  • Make and implement various office improvements, such as: New office construction, door replacements, lighting improvements Etc.
  • Helped create seating plan and policy for the entire organization.
  • Order and manage all office related purchases from copy machines to general office supplies.
  • Supervise electronic on site security system. Recommend upgrades as needed and implement as required.
  • Assist IT department with technical conference room/meeting set-up with polycom unit, projector and other equipment.
  • Help oversee subleased secondary space in downtown New York. Make regular site inspections and work closely with building manager to provide services to tenants.
  • Recommend and have started office construction/creation to allow for future growth. Sourced vendors and supervise the process.
Credit Suisse 1998 –2006
Facilities Coordinator (2001-2006)
  • Directed maintenance staff for lighting replacement, wall painting, carpet cleaning, plumbing requirements and the upkeep of technical office equipment.
  • Oversaw electronic firm wide C*CURE security system, managed security database and continuously monitored the facility via surveillance cameras. Created access/time reports for executive management as requested.
  • Developed schedule for and accommodated outsourced security firm to insure corporate and end user safety. Created and disabled firm wide access cards as needed.
  • Researched, purchased and helped install specialized artwork security hangers. Implement and manage electronic art database system, with lists pertinent information on all on site corporate art. Update as necessary (new acquisitions, moves, other changes)
  • Responded to HVAC requests and coordinate staff for timely fulfillment. Set HVAC stand-alone units to optimal levels daily.
  • Created spreadsheet of archived records, which included electronic bar code scanning system (Symbol) and uploaded into records database.
  • Maintained hard copy back up of all records, process and file all related invoices. Implemented shredding program to safely dispose of sensitive documents.
  • Implemented and designed facility inspection checklists as necessary. Work closely with building fire safety manager to help direct and conduct fire drills.
  • Conducted several large restacks of both personnel and equipment. Worked closely with Move Coordinator to implement structural changes in office space.
  • Assisted with daily operations including conduct daily walking tours, troubleshooting facility issues and maintaining an efficient work environment.
Librarian/Facilities Assistant 1998-2001
  • Managed corporate library and conducted financial research using a wide array of electronic sources.
  • Established and maintained a publications database.
  • Integrated and condensed over 1,000 subscriptions acquired through three mergers. Created spreadsheets of publications listed by department to determine budget.
  • Allocated costs to various departments and processed all related invoices as well as ensured efficient distribution.
  • Supervised mailroom of ten employees, including the training of new personnel. Directed the day-to-day operations such as delivery structure of incoming and outgoing materials, coordination of mail pickup and delivery and tracking/routing of special requests. Installed SC Logic system allowing improved efficiency in tracking and distribution.
New York Hospital - Department of Pediatrics 1997-1998
Facility and Records Assistant
  • Coordinated with facility director to ensure smooth operation of the department.
  • Arranged patient appointments for Division of Child Development.
  • Assisted in identifying and securing space needed for document file system.
  • Ensured that office temperature was at comfortable levels daily.
  • Created and managed patient files electronically.
  • Greeted patients, answered phones and recorded messages for staff.
  • Acted as Administrative Assistant to Department Head as needed.
  • Wrote letters, arranged schedules and prepared presentations upon request.
  • Contacted vendors as necessary to repair medical equipment.
Viewer's Choice 1996-1997
Administrative Assistant
  • Drafted and implemented memos to coordinate efforts between the marketing and design departments.
  • Maintained and updated movie schedules for broadcast electronically as needed.
  • Assisted the front desk by providing clients with information, technical needs and referrals.
  • Updated Scheduling Director’s calendar, also arranged transportation for staff.
  • Generated monthly update to senior staff on status of Operations and Records.
  • Interfaced with mailroom staff to provide support in all functions of its operation.
  • Filed and copied relevant documents.
Abelman, Frayne & Schwab 1993-1996
File Clerk/Facilities Clerk
  • Maintained reorganized and created client files using Excel and WS Word.
  • Worked closely with File Room to provide documents to attorneys.
  • Drafted and revised correspondence for large client list.
  • Provided updates to Office Manager on facility status.
  • Implemented facility maintenance as required.
  • Set up conference rooms for client meetings.
  • Filed legal documents at court. Provided messenger support to banks, clients and legal staff.

CORE COMPETENCIES

  • Extensive vendor contact overseeing negotiations, bidding and contract review.
  • Supervised contractors during their construction of additional offices and floor space. Oversaw installation of appliances and office equipment
  • Assisted with the relocation and expansion of over 500 employees over multiple sites.
  • Strong background in Library Services, Record Retention and Mailroom/Copy Center and general office operations.
  • Proficient in Microsoft Word, Excel, PowerPoint, Access and Electronic Security Systems

EDUCATION

  • AAS in Graphic Design, Parsons School of Design – 1996
  • Completed training courses in First Aid, OSHA, Fire Safety and Facilities Management (Padgett-Thompson)

CONTACT

cell: 516-635-3438
e-mail: darrenj (at) darrenscottjohnston.com